British-German-Club in Hameln
Welcome to our website / Herzlich Willkommen!
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Glad that you have found us here! We now have the club constitution
in English below. It tells who we are and what we plan to do together. Free membership
with the form provided. Make contact with us with our Email-Webform, or add to the Discussion.
We will be glad to hear from you. |
Schön, dass
Sie uns gefunden haben! Der Club Konstitution finden Sie in Englisch
auf der linken Seite zu lesen. Es erklärt wer wir sind und unsere Ziele. Werden Sie
kostenfrei Mitglied. Sie können
uns über unser Webformular erreichen, oder an die Diskussion
teilnehmen. Wir freuen uns, etwas von Ihnen zu hören. |
HAMELN BRITISH-GERMAN CLUB CONSTITUTION(Draft) Article
1: Name and Location. 1.1. The name of the Club is The
Hameln British-German Club. The
location of the Club is Hameln. Article
2: Purpose of Club. 2.1. The purpose
of the Club is the furtherance of friendly relations and mutual understanding
between the British and German communities in Hameln and its neighbourhood. Article
3: Membership. 3.1.
Membership is open to all persons who wish to participate in Club
activities and offer assurance of being willing and able to further the aims
of the Club. 3.2.
Membership gives the right to attend Club events. Members may bring a guest to any event
(when numbers permit) by notifying their attendance by the event
deadline. Once a guest has attended
an event, they are required to apply for Membership if they wish to attend
any further events. 3.3.
Applications for new Membership are to be submitted by writing a short
letter to the Club Secretary. All
Membership applications will be endorsed by the Committee. The Committee is not obliged to give
reasons for rejection of any Membership application. On being accepted into the Club, the
Member is deemed to recognise and agree to abide by this Constitution. 3.4. Club Membership ceases: 3.4.1. On resignation. Resignations are to be sent to the
Club Secretary in writing. Membership
then ceases as soon as the member has been deleted from the Club membership
list. 3.4.2. On Expulsion. A member who harms the reputation of the
Club by their conduct can be expelled by a Committee decision after their
case has been heard. If requested,
the reasons for the decision are to be given in writing by one of the Chairmen. (throughout this document ‘Chairman’ includes both the male and
female gender). 3.4.3. On death. Article
4: Finance. 4.1. Membership
Fee. There is no Club Membership
Fee. 4.2. Financing
of Club Events. Individual Club events
are intended to be self-financing and each event is budgeted as such. Any unforeseen loss is met from Club
funds, whilst any margin of profit is placed in Club funds. Major events of the year which have
maximum attendance are budgeted so as to achieve a reasonable profit margin
in order to maintain Club funds in a healthy state. 4.3. Auditing. The Club Fund is controlled by the British
and the German Chairmen jointly and administered within the Station Amenities
Fund of 28 Engineer Regiment. It is
subject to formal periodic external audit within that Fund. A summary of the Fund is presented at the
General Meeting. The signatures of
both the British and the German Chairmen (or in the absence of either,
another member of the Committee) are required for any transactions into or
out of the Club Fund exceeding €50. Article
5: Decision-Making Structure of the
Club. 5.1. The
Club’s decision-making structure consists of The General Meeting and The
Committee. Both provide the means for
exercising the intentions and wishes of the entire Club membership. Article
6: General Meeting. 6.1. The
General Meeting will be convened by the Chairmen normally once a year. All members are to be invited in writing
with a copy of the Agenda. This is to
reach them at least 14 days before the General Meeting. Members wishing to include any items on
the Agenda are to submit them, in writing, to one of the Chairmen no later
than 28 days before the due date of the General Meeting. 6.2. The
General Meeting has the authority to: 6.2.1. receive the Chairmen's report upon the
Club and summary report of the Fund. 6.2.2. formally approve the actions of the
Committee for the period since the previous General Meeting. 6.2.3. endorse membership of Committee. 6.2.4. conduct election of new Committee members. 6.2.5. amend this Constitution. 6.2.6. decide on proposals made by members. 6.2.7. conduct any other business referred by the
Committee as appropriate. 6.3. Extraordinary General Meeting. An Extraordinary General Meeting must be convened by the
Chairmen when at least a third of the Club members request this in writing,
giving reasons and the intended purpose of the meeting. An Extraordinary General Meeting may also
be convened by majority decision of the Committee, if there are essential
reasons for such a meeting. 6.4. Decision-Making at all General Meetings (annual or
extraordinary). 6.4.1. At all General Meetings
(annual or extraordinary) convened correctly, ordinary members present form a
quorum with decision-making authority. 6.4.2. Other than alterations to the
Constitution, decisions are made by a simple majority of those present voting in favour. 6.4.3.
Alterations to the Constitution can only be decided by 75% of those present voting in favour. 6.5. Record of General Meetings. The proceedings and decisions of General Meetings are to be
recorded in writing. The minutes are
to be signed by both chairmen and the person taking them. Article
7: The Committee. 7.1. Composition. The Committee consists of 7.1.1. British and German Chairmen. Monitor, guide and coordinate the
activities of the entire Committee to ensure that the purpose of the club is
fully met. 7.1.2. The Club Secretary. In conjunction with other committee
members, the Club Secretary coordinates the administration of all Club events
and collates the attendance list of members at those events. The Club Secretary also maintains the up-to-date
Club Membership List. 7.1.3. Committee Members (not subject to any
fixed number). 7.1.4. 28 Engineer Regiment Representative
(appointed ex officio by Commanding Officer in recognition of the
administrative support provided by 28 Engineer Regiment). 7.2. Duration in post as Chairman. The British and German Chairmen do not serve for any fixed
term. A Chairman who wishes to resign
for any reason, does so in writing to the other Chairman, who will inform the
Committee. The Committee will
normally seek a volunteer replacement.
Once selected, this replacement Chairman will then perform Committee
duties pending their formal endorsement at the next General Meeting. Should the number of potential candidates
for the Chairman post or the wishes of the General Meeting require a formal
election, the procedure is set out at Article 9. 7.3. Duration of Committee Membership. Committee members do not serve for any
fixed term. When a Committee member
wishes to resign for any reason, they do so in writing to one of the
Chairmen. The Committee will normally
seek a volunteer to replace them.
Once selected, this replacement will then perform Committee duties
pending their formal endorsement at the next General Meeting. Should the number of potential candidates
for the Committee or the wishes of the General Meeting require a formal
election, the procedure is set out at Article 9. 7.4. Responsibilities.
Committee members are unpaid.
They are active participants in the Club who volunteer their services
to conduct the Club’s routine business, including the planning and
organisation of the Club programme.
The Committee is responsible for all those affairs of the Club which
are not subject to a decision by the General Meeting. These include: 7.4.1. Planning, organising
and carrying out Club events. 7.4.2. Providing two-way
information flow with Club membership. 7.4.3. Appointing additional
Committee members (pending their endorsement at the next General Meeting). Article
8: Club Events. 8.1. Programme
of Events. The programme of Club events
is planned by the Committee on behalf of the Club membership. Suggestions for events to include in the
programme and all offers to sponsor and run an event are to be directed to
the Committee. 8.2. Club
Newsletter. Members are notified
of events through the medium of the monthly Club Newsletter. This is distributed by e-mail (and by
paper copy in the post to those without e-mail access). The newsletter gives information upon Club
activities and details of forthcoming events. 8.3. Booking
In for Events. The Club
Newsletter indicates a Booking Deadline for all those events which rely upon
real life support from 28 Engineer Regiment (whether in Gordon Barracks or in
another location). The
‘Pay-as-you-Dine’ system (by which the Regiment is bound) demands very
specific and accurate accounting for all types of food. It is therefore absolutely essential that
Club members notify the Club Secretary of their exact numbers attending by
the booking deadline. In doing so,
Club members are deemed to agree to pay the charge for the number of people
they are booking into that event. If
any of those members do not then attend the event, the Member remains liable
to pay the charge. Article
9: Election Procedure. 9.1. This
Election procedure applies both to the election of the two Club chairmen and
also to the election of Committee officials. 9.2. Election Officials. Before
the election takes place, an Election Supervisor and two Election Assistants
will identified by the Committee.
They will be elected in turn by a simple yes/no vote from amongst the
members present at the General Meeting.
Candidates nominated for election to the Committee can be neither the
Election Supervisor nor one of the assistants. 9.3. Candidate Nominations. Nominations for the Committee are to be made in writing to one of the Chairmen at
least 28 days before the due date of the General Meeting. Evidence of the candidate’s willingness to
accept is also to be provided. Club
members are to be notified of the nominated candidates for Committee posts
with the invitation to attend the General Meeting. 9.4. Conduct of the Election. 9.4.1. Election
of one or both Chairmen is each to be subject to a separate ballot before the
other Committee members are elected. 9.4.2. Election is by simple majority vote
amongst the members present at the General Meeting. Abstentions do not count as votes cast. If there is more than one candidate
nominated for a post or if a participant objects to an open election, then it
must be held in secret. In a secret
election more than one post may be voted for at the same time. 9.4.3. If two or more candidates receive the same
number of votes there is to be a second ballot between them. If they still both receive the same number
of votes then the result will be decided by drawing lots. The Election Supervisor will draw the
lots. Article
10: Dissolution of the Club. 10.1. Dissolution of the Club can only be
decided in a paper vote by all current Club members. This vote would be organised and conducted
by the Committee. A 66% vote in favour by all current Club members is
required to secure dissolution. 10.2. In case of dissolution of the Club, the assets of the
Club will be distributed (by unanimous vote of Committee members) to such
other non-profit-making organizations as have similar aims to those of The
Hameln British-German Club. |
Britisch-German Club Konstitution
auf Deutsch
fehlt. Möchte
jemand Übersetzen? |
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